How to Hire Independent IT Contractors Worldwide | DistantJob - Remote Recruitment Agency
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How to Hire Independent IT Contractors Worldwide

Ihor Shcherbinin
VP of Recruiting at DistantJob - - - 3 min. to read

In recent years, those of us in the IT recruiting field, have witnessed the transformative wave of remote work sweep across the IT industry, with a notable uptick in contract work. This shift is backed by data, as 36% of US employees joined the gig economy in 2021​. Contract work, resonating with professionals seeking flexibility, also presents a viable solution for companies needing to hire IT contractors for temporary or project-based services.

IT contractors, with their specialized skill sets, offer a cost-effective alternative for firms looking to fill developmental gaps without the long-term commitments of traditional employment. The reduced overhead costs, as contractors aren’t entitled to typical employee benefits, significantly lower operational expenses​.

Moreover, the hiring process for contractors in the IT sector is straightforward and faster, with global platforms such as Toptal or staffing agencies such as DistantJob facilitating easy access to sourcing skilled IT contractors and access to a diverse pool of talents.

If you’re looking to hire experts for your IT projects, you’ve come to the right place. As the trend towards contract work continues to gain traction, DistantJob served as a reliable bridge for companies looking to hire IT contractors from a global talent pool for more than 10 years now.

Let’s get into what you need to start hiring IT contractors now!

6 Easy Steps to Hire an Independent Contractor

Hiring an independent contractor can be a complex endeavor, but you can follow a set of  steps that will smoothen the process:

  1. Analyze your needs
  2. Prepare the paperwork and other legal requirements
  3. Post the job listing
  4. Interview and select your candidate
  5. Onboard your candidate
  6. Set up payments

1. Analyze your needs

A very important step to hiring the best candidate possible. Check all the requirements this new hire will need and how this person will integrate with the rest of your staff. Make a list of these requirements and review them with the rest of the team so everyone can give their input and know what to expect.

2. Prepare the paperwork and other legal requirements

Seek legal advice to help you figure out exactly what kind of forms and other sort of legal documents you’ll need for your specific case (in the USA independent contractors will need to file Form W-9, and the company hiring them will have to fill a variant of the 1099-MISC or 1099-NEC). Also make sure you have payment methods available worldwide so you can pay your contractor securely. This step will be more streamlined if you hire a recruiter to take care of the hiring process.

3. Post the job listing

Write a detailed job description of the type of work you need based on the requirements you assessed in the first step. Be specific and point out that this is for an independent contractor to avoid recruiters not looking for that sort of work. This is another step you can bypass by working with a recruiter who will do this for you.

4. Interview and select your candidate

Whether you get your candidates’ resumés directly or through a recruiter, now is the time to interview and check which one is the most suitable for your needs. Recruiters will help in this step by providing a rigorous screening that filters candidates that have the necessary requirements and will mesh well with your company’s culture. You can also involve your team in this process to help pick the best candidate.

5. Onboard your candidate

Now that you’ve chosen your candidate, it’s time to introduce them to their job and the team they’ll be joining. Make sure they understand the team’s working methods and procedures so they can integrate from day one. This is an important step to ensure your candidate is on the same page as everyone else and can start working as soon as possible.

6. Set up payments

Make sure your independent contractor periodically sends in their invoices and you pay them in a reasonable timeframe. These invoices will then be used for tax record purposes.

hiring independent contractors

Why hire an Independent Contractor?

Independent contractors are hired for many reasons, but in most cases, they are hired: 

  • First, when you need an expert on a technology that no one in your company is familiar with, and are too busy to learn.
  • Second, when you want to free up your own employees for other projects, but need someone with their skill set in the current project they are working on.
  • Third, then you’re looking for temporary developers to fill in gaps during seasonal peaks or last-minute projects.

Types and Benefits of Independent Contractors

  • Consultants: They have the knowledge to advise and propose methods to improve or kickstart a project. These contractors are most useful in the starting stages of a project when architecture and systems are still being designed. However, they can also enter late in the project to correct mistakes and mismanagement or advise on specific topics that do not impact the whole project.
  • Developers: When you need an extra person to develop your codebase or manage the code related to technology the rest of the development team isn’t proficient in a time-sensitive project.

Besides the work they will perform for a company, hiring a contractor brings other advantages for the hiring company:

  • Since they usually work remotely, you can source these contractors from anywhere in the world, finding them more easily.
  • They do not require the same commitment of onboarding as a full-time employee.
  • They do not require expending resources or training, and can start working almost immediately.
  • Related to all the points made above, the most important benefit that these contractors bring is that they are extremely cost-efficient.

The last point is easily the most enticing aspect of hiring independent IT contractors. By sourcing from international markets, you can find quality developers at a fraction of the price you’d pay for local talent. Plus, since they are already proficient and care for their working conditions, you don’t have to spend money and resources on their training or onboarding.

How to write an Independent Contractor Job Description

Writing a job description to hire contractors is not very different from publishing a normal job posting, so those are usually a good place to start.

Just like any other job position, make sure you understand and list out:

  • Job Requirements
  • Needed Skills
  • Job Responsibilities

Make sure you stress that this is an Independent contractor position, and you can also post some helpful keywords that will help possible employees find your job listing, such as remote work.

Also, when looking to hire an independent contractor, keep in mind what happens after they finish their contracted work. Plan out your company’s needs and look ahead:

  • Do you want to hire this person as a full-time employee eventually?
  • Can they remain remote in that case, or do they have to work on-site?

These two questions can help you filter out candidates based on your future needs.

Where to find Independent Contractors

There are two main types of services where you can look for IT contractors for hire:

  • Online job boards: the most basic way of getting applicants. This is a fairly time-consuming experience since you’ll have to screen these applicants and their wide variety of expertise and qualifications.
  • Recruitment Agencies: Recruitment IT staffing agencies, such as DistantJob, have a wide collection of resumés with experts in various technologies. They have expert staff to link the needs of the company hiring their services to the people that can fill those needs. You can go deeper with our article on why to use an IT Recruitment Agency.

Make sure you recruit a service that is catered towards technology, as those will usually give you better and more varied options to hire an independent contractor.

Now You’re Ready to Hire Tech Independent Contractors

Independent contractors can be a handy way of temporarily filling in the blanks in a project or team with expert people who can get the job done. They are a flexible and cost-effective solution that can help companies in their time of need or provide a boost to their development.

Still not sure how to hire an IT contractor? DistantJob is here to help! We have access to a wide array of experts in world-leading technologies and can help you find the people you need for your projects that fit your company culture. 

Frequently Asked Questions

1. What is an Independent Contractor?

An independent IT contractor is an expert hired temporarily to work on a company, either for a set time or to help on a specific project. Usually, these experts work remotely (being able to choose where they work), have flexible schedules, and use their own workstations to perform their jobs.

2. Can I hire someone as a 1099 employee?

Yes! An independent contractor is considered a 1099 employee, so you get all the tax benefits from hiring them.

3. What paperwork is needed for a 1099 employee?

That will depend on the country you are based in (always check with a local lawyer!). In the USA, your independent contractor will have to file Form W-9, and the company will have to fill a variant of the 1099-MISC or 1099-NEC for every independent contractor under their wing.
Also, you’ll need the invoices from your 1099 employee, so make sure they file them regularly.

5. Can a company hire me as an independent contractor?

If you are not tied to a specific company in a full-time job, then yes! Just make sure to fill all the paperwork necessary and keep up with the latest job regulations and laws and you should be good to go.

6. What are the tax forms for independent contractors?

Depending on the country (again, always check with a local lawyer!), you’ll have different paperwork to deal with. In the USA, the company will have to fill a variant of the 1099-MISC or 1099-NEC for every independent contractor working for them.

7. Can an independent contractor hire another independent contractor?

Yes. In that case, the hired independent contractor becomes a subcontractor, who will then provide services to the independent contractor and usually be compensated with a portion of the winnings from the independent contractor’s contract with the original company that hired him.

8. Can an Independent Contractor hire employees?

Yes. For all intents and purposes, an independent contractor is considered a person’s own business, and a business can have employees.

9. How to pay an Independent Contractor?

There are two main ways of paying an independent contractor: hourly or per-project. From there, and after all the paperwork outlining the contractor’s work has been established, it’s a matter of collecting your independent contractor’s invoices in the established periods and paying them with a previously agreed-upon payment method.

Ihor Shcherbinin

Ihor, is the VP of Recruiting at DistantJob. He specializes in sourcing and placing top remote developers for North American companies. His expertise covers the entire recruiting cycle, from pinpointing job needs to finalizing hires. Known for his skill in remote staffing solutions and offshore team integration, Ihor excels in matching the best tech talents with U.S. organizations. His approach to virtual developer hiring is marked by insightful candidate selection and strategic offer negotiation, ensuring the right fit for every role.

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